On behalf of the SAFE Board, I would like to apologise for the change in date of the SAFE AGM. Please disregard your earlier invitation. I would now like to formally invite you to the 2018 Annual General Meeting which will take place on Saturday 24 November in Wellington.
The AGM is an opportunity to meet SAFE staff, Board members and volunteers and to hear about our work on behalf of animals over the past year. Light refreshments will be available at the meeting, so if you are planning to attend it would be helpful if you could RSVP to firstname.lastname@example.org so that we have an indication of numbers for catering purposes. If you do not have email access, you can call Lauren in the Wellington office with your RSVP on 04 472 9311.
I would also like to take this opportunity to invite nominations to the SAFE Board. Please find further information about the AGM and Board nominations below.
The Board looks forward to seeing you next month.
Secretary of the Board
Notice of SAFE Annual General Meeting
The 2018 SAFE Annual General Meeting will be held on Saturday 24 November at 3PM at PSA House, Level 6, 11 Aurora Terrace, Wellington 6011. Doors will open at 2:30PM.
Draft AGM agenda
- Welcome from the Chair and Introduction of Board Members
- Minutes of 2017 AGM
- 2017-2018 Annual Financial Report
- Appointment of Auditor for 2018-2019
- Staff presentations
Any other items
Further information about the Annual General Meeting can be obtained by emailing the SAFE Secretary.
Call for Remits
The Secretary of SAFE hereby calls for any remits to be presented at the SAFE Annual General Meeting. Remits must be received by the Secretary (email@example.com) no less than 28 days prior to the date of the Annual General Meeting.
Call for Nominations to the SAFE Board
Each year a third of the Board Members will need to stand down from the Board. At the 2018 AGM, Troy Coyle and Joanne Child are standing down and are eligible to stand for re-election . Saar Cohen-Ronen and Timothy Groenendaal were co-opted on to the Board this year and will be eligible for election . Existing Board members Mark Rocket, Katharine Birks, Kirsten Magnusson, and Glen Real will stay on as Board members. Nominations for the SAFE Board are welcome for four vacant positions.
The overarching role of the Board is to ensure the security and longevity of the organisation. The Board achieves this in a number of ways, from ensuring SAFE's policies are maintained and that the future direction of the organisation is compatible with its aims, to supporting and assisting the Chief Executive Officer.
The Board is integral to ensuring SAFE functions effectively, therefore Board members must possess the skills, attributes and values that will assist SAFE in attaining its goals.
Prospective Board members must be current paid up members of SAFE and demonstrate a commitment to the goals and objectives of the organisation.
The term of a Board member’s tenure runs for up to three years (should there be a full quota of Board members), after which time they must retire from office but are eligible for re-election. Board members are required to be available for three face-to-face conferences per annum, plus additional teleconferences as required, and must also be available via email and phone for Board communications.
There are four available positions on the SAFE Board.
Members may either be nominated by a current paid up member of SAFE or may self-nominate.
Nominations must include:
A 100-word (or less) description of yourself/nominee and your reasons and qualifications for your nomination
A photograph of yourself/nominee
These will be available to members voting in the election of SAFE Board members.
You must also include (for internal use only):
Your address and phone number
Your email address
A completed prospective Board Member application form
Nominations must be received by the Secretary (firstname.lastname@example.org) no later than 14 days from the date of issuing this notice.
Elections for the SAFE Board will be held by postal ballot (should there be more nominations than positions available) no less than 21 days prior to the SAFE Annual General Meeting.
Elected Board members will be required to attend the SAFE Board meeting on 24 November (as well as the Annual General Meeting) and 25 November 2018.
We look forward to seeing you at the AGM on 24 November.